At King Tree Services LLC ("we," "our," or "us"), we are committed to protecting the privacy and security of the information entrusted to us by our commercial clients, property managers, HOA boards, and residential homeowners across Northern Virginia. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal and corporate information when you visit our website (kingtreeservices.net) or engage our Elite Commercial and Residential arboriculture services.
1. Information We Collect
To provide high-level commercial tree services, secure municipal permitting, and generate Certificates of Insurance (COIs), we may collect the following types of information:
- Contact Information: Names, corporate titles, email addresses, phone numbers, and company names provided through our contact forms or Request for Proposal (RFP) submissions.
- Property Data: Site addresses, parcel coordinates, acreage details, gate codes, and architectural plans necessary to evaluate commercial risk and execute services.
- Financial Information: Billing addresses, corporate accounts payable details, and payment processing information necessary for Net-30 invoicing and contract fulfillment.
- Automated Website Data: We may collect standard analytics data, including IP addresses, browser types, and pages visited, to optimize the performance of our web infrastructure.
2. How We Use Your Information
We use the information collected strictly to execute our operational logistics and communicate with your management team. Specific uses include:
- Generating customized commercial bids, RFP responses, and operational budgets.
- Issuing custom Certificates of Insurance (COI) to your HOA or corporate entity.
- Filing necessary Right-of-Way (ROW) permits and Critical Root Zone (CRZ) reports with county authorities (Fairfax, Loudoun, Prince William, Arlington, etc.).
- Dispatching 24/7 emergency fleets to exact property coordinates.
- Processing payments and managing commercial accounts.
3. Information Sharing & Disclosure
We do not sell, rent, or trade your personal or corporate data to third parties. We only share information under the following strict circumstances:
- Municipal Authorities: We share necessary property and project data with city and county boards (e.g., UFMD, VDOT, BAR) exclusively to secure required permits, street closures, and preservation approvals on your behalf.
- Service Providers: We may share data with trusted third-party vendors who assist us in operating our business (e.g., payment processors, insurance brokers generating your COI), under strict confidentiality agreements.
- Legal Requirements: We may disclose information if required to do so by law, subpoena, or to protect the safety, rights, and property of King Tree Services LLC, our employees, or the public.
4. Data Security
King Tree Services takes the security of your corporate data seriously. We implement industry-standard physical, technical, and administrative safeguards to protect your information from unauthorized access, alteration, or disclosure. However, no electronic transmission of data over the internet can be guaranteed as 100% secure.
5. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance user experience and analyze site traffic. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. If you do not accept cookies, you may still use our website without limitation.
6. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our operational practices or legal requirements in the Commonwealth of Virginia. We will post the revised policy on this page with an updated "Last Updated" date.
7. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our administrative headquarters:
King Tree Services LLC
9245 Taney Rd
Manassas, VA 20110
Phone: 571-778-0786
Email: edgar@kingtreeservicesva.com